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Executive Assistant

Location: Huntsville, Alabama Categories: Other Req ID: 2022-7122 Potential to Telecommute: No

Job Description

MTSI is looking for an Executive Assistant to sit in Huntsville, AL.

Why is MTSI known as a Great Place to Work?

  • Interesting Work:  Our co-workers support some of the most important and critical programs to our national defense and security.  
  • Values: Our first core value is that employees come first.  We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. 
  • 100% Employee Ownership: we have a stake in each other's success, and the success of our customers.  It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.  
  • Great Benefits: 
    • 20 days PTO/year + 10 holidays/year
    • Flexible schedules
    • 6% 401k match with immediate vesting
    • Semi-annual bonus eligibility (July and December)
    • Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
    • Up to $10,000 in annual tuition reimbursement
    • Other company funded benefits
    • Optional zero deductible Blue Cross/Blue Shield health insurance plan
  • Track Record of Success:  We have grown every year since our founding in 1993

For additional company information, please visit: www.mtsi-va.com

Responsibilities:

Duties and Responsibilities (to include but not be limited to the following):  Serve as Executive Assistant (EA) for the U.S. Army Rapid Capabilities and Critical Technologies Office (RCCTO) Directed Energies Program Office (DEPO) on Redstone Arsenal, Huntsville, AL. Candidate will report directly to the DEPO Director and be responsive to the directors’ requirements. The candidate shall support executive assistant activities and support the entire Directed Energies Team as needed.  This is not a telework job unless by special exception.

  • Ensure that Director and Deputy Director calendars up to date, to include weekly calendar scrubs involving going through every meeting for the next 3-4 weeks and adjusting for conflicts, ensuring that the Director and Deputy Director are aware of meetings and changes as they occur.
  • Interact with the RCCTO Front Office (SES\GO) to coordinate meetings on behalf of the DEPO Director and Deputy Director.
  • Schedule all Microsoft Teams meetings for the entire DEPO team and send links to the requestors for their meetings.
  • Manage the distribution for the monthly PMR invites each month; prior to the meeting adding and deleting attendees and updating with meeting sheet.
  • Interact with Industry Partners on behalf of DEPO, including setting up meetings and office calls for visits to\from DEPO.
  • Coordinate requests to Security for visit requests and base access for visitors as well as insuring DEPO Leadership has visit requests in place for scheduled travels.
  • Schedule conference rooms as needed and telecon numbers.
  • Schedule all of Director’s and Deputy Director’s travel in DTS and process their travel vouchers and prepare their travel packets.
  • Review all authorizations and vouchers prior to Director’s approval, to include tracking the cost of the travel on a travel funding spreadsheet and contacting travelers to make corrections or changes on their vouchers or authorizations.

Qualifications:

Required Skills:

  • Strong working knowledge of DTS and JTR travel guidelines to include scheduling and processing of all of travel in DTS.
  • Ability to multi-task and communicate with senior leadership and program managers.
  • Ability to be flexible and accommodating in an extremely high OPS tempo and dynamic environment.
  • Experience providing direct support to Project Office Director, Deputy Director, and other senior leaders
  • Capable of working independently or leading teams in the solving of problems.
  • Experience actively managing senior leadership calendars, appointments, meetings, and daily activities.
  • Expertise in tracking travel costs for project office leadership.
  • Expertise in managing project office distribution lists and information sharing tools.
  • Superior proficiency in MS Office suite and IT tools.
  • Outstanding written and oral communication skills are required.
  • Bachelor’s Degree required.

Required Experience:

  • 10+ years of experience in Department of Defense (DoD) acquisition programs.
  • Bachelor’s degree required or 15+ years’ experience in lieu of degree.
  • Experience supporting DoD SES/General Officer staff and operating at a Command Headquarters.

Desired Qualifications:

  • Master’s degree preferred.
  • Experience with expedited/rapid acquisition efforts.
  • Experience in one or more Army program offices.

Clearance:

  • Current Secret Security Clearance required. TS and SCI eligibility is preferred.
  • United States Citizenship required for this position.
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Opportunities at MTSI

MTSI maintains an outstanding work environment that includes competitive compensation, outstanding benefits, the opportunity to be an employee-owner, and challenging work assignments with significant opportunities for advancement/career growth. To be considered for employment opportunities at MTSI, you must complete an online application.

EEO Statement: MTSI embraces nine core values including our first core value of Employees come first. Consistent with our Core Values, we are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military/veteran status, disability, or any other characteristics protected by law. MTSI is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with MTSI and need special assistance or accommodation to use our website or to apply for a position, please send an e-mail with your request to jobs@mtsi-va.com. Determination on requests for reasonable accommodation is made on a case-by-case basis.

MTSI posts all open positions of employment here on our official website Careers page. MTSI Recruiters will always make direct personal contact with candidates by either speaking directly via telephone call, face-to-face video conference, or in-person, and will never conduct interviews or extend offers of employment via text or using messaging applications. If you believe you may be the victim of employment fraud, we encourage you to contact the Federal Trade Commission (FTC) thru their website: reportfraud.ftc.gov.