Office Manager
Location: Alexandria, Virginia Categories: Management Jobs Req ID: 2024-8944 Potential to Telecommute: NoJob Description
Modern Technology Solutions, Inc. (MTSI) is seeking an onsite Office Manager to join our team to perform important administrative tasks in support of the Mission Integration Directorate under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This organization provides OUSD(R&E) mission engineering, analysis, and integration expertise to produce objective insights and analytic justification to inform future technology and capability investment decisions. The team constructs, manages, and conducts discrete mission engineering and analysis study tasks to evaluate the efficacy of legacy architectures and new technologies and capabilities applied in new mission concepts of employment to meet evolving joint mission objectives.
Why is MTSI known as a Great Place to Work?
- Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.
- Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.
- 100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.
- Great Benefits - Most Full-Time Staff Are Eligible for:
- Starting PTO accrual of 20 days PTO/year + 10 holidays/year
- Flexible schedules
- 6% 401k match with immediate vesting
- Semi-annual bonus eligibility (July and December)
- Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
- Up to $10,000 in annual tuition reimbursement
- Other company funded benefits, like life and disability insurance
- Optional zero deductible Blue Cross/Blue Shield health insurance plan
- Track Record of Success: We have grown every year since our founding in 1993
Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.
MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.
For more information about MTSI, please visitwww.mtsi-va.com.
Responsibilities:
As an Office Manager with MTSI you will perform important administrative tasks in support of the Mission Integration Directorate under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This organization provides OUSD(R&E) mission engineering, analysis, and integration expertise to produce objective insights and analytic justification to inform future technology and capability investment decisions. The team constructs, manages, and conducts discrete mission engineering and analysis study tasks to evaluate the efficacy of legacy architectures and new technologies and capabilities applied in new mission concepts of employment to meet evolving joint mission objectives.
This position will be located on site 5 days per week at the Mark Center in Alexandria, Virginia.
Your essential job functions will include but may not be limited to:
- Serve as office manager for classified suite of 80 desks. Submit and track work orders. Escort visitors as required. Maintain daily accountability roster and visitor log. Manage office space allocation and changes in coordination with government lead. Manage conference room schedules. Coordinate IT support. Ensure compliance with OSHA requirements. Manage office supplies.
- Serve as Alternate Activity Security Representative (AASR) to the government Activity Security Representative (ASR). Conduct security self-assessments. Develop and execute a security management plan. Resolve security concerns/incidents in coordination with the ASR and OUSD(R&E) Security Office. Pass security clearances for site visits.
- Manage the onboarding/offboarding process for contractor teams totaling approximately 80 personnel. Coordinate CACs, building access, network accounts, security clearances, IT support, and visitor access requests. Track dates for renewing building access requests, courier cards, and CACs. This may occasionally include overall IDIQ personnel and other supporting organizations (FFRDC, UARC).
- Maintain contract Program Management Files including performer resumes, Labor Category Qualification Forms, Non-Disclosure Agreements, travel approvals, trip reports, waiver requests and approvals, Monthly Reports, etc. Attend weekly Program Manager Infrastructure meeting and track action items.
- When required, serve as back-up Executive Assistant to Pentagon front office supporting OSD Senior Executives.
Qualifications:
- 5+ years' of related professional experience.
- You must be an energetic self-starter who is willing to dig in and learn what is needed.
- Self-starter able to operate independently and take ownership and initiative to complete tasks.
- You should be able to identify problems or tasks and go fix them without having to be told to do so.
Desired Skills:
- Strong organizational and oral and written communication skills.
- Customer-service focused with experience in office support, operations, and management.
- Proficiency in disseminating, implementing, tracking, and monitoring established DoD security/safety procedures and IT/Workspace required for office space operations.
- Attention to detail in preparing documents, keeping records, and tracking tasks to closure.
- Previous OUSD(R&E) experience.
Education Requirements:
- High School Diploma.
Clearance Requirements:
- Active Secret clearance, eligibe for TS/SCI.
- Active TS/SCI Clearance desired.
- U.S. Citizenship is required for this position.
For additional company information, please visit: www.mtsi-va.com
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Who we are at Modern Technology Solutions, Inc.
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Get to Know: Brian Easly"What brought you to MTSI originally? I was working in Colorado back in 2010 with a MTSI employee who basically sold me on the company in the first couple minutes after talking about the culture, the benefits, and the growth potential."
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Get to Know: Chuck GerakMTSI’s reputation of putting their employees first meant an opportunity to work alongside some of the best and brightest in the industry. By investing in employees’ personal and professional growth, it was clear that MTSI had successfully cultivated a culture that encouraged their employees to further their skills for the betterment of our customers, mission partners, and employees alike.
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Get to Know: Eric SaundersMTSI’s leadership played a pivotal role in my decision to join the organization.
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Get to Know: Nick Cote"What brought you to MTSI originally? I was intrigued by both the work and the company. The team was performing exciting, cutting-edge work for a highly engaged customer, and the core values and company recruitment pitch were wildly different from any other company in my experience."
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MTSI Again Ranks on 100 Best Companies to Work For by Great Place to Work and Fortune MagazineGreat Place to Work® and Fortune ranked Modern Technology Solutions, Inc. (MTSI) as one of the 100 Best Companies to Work For in 2023, coming in at 41st place.
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MTSI is a Great Place to Work for MillennialsMTSI is a Great Place to Work for Millennials July 18, 2023 Great Place to Work® and Fortune magazine honored Modern Technology Solutions Inc. (MTSI) as one of the 2023 Best Workplaces for Millennials, coming in at number 5.
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MTSI is Great Place to Work CertifiedMTSI is once again officially Great Place to Work Certified! According to the survey results conducted by the Great Place to Work, 99% of employees at MTSI say it is a great place to work compared to 57% of employees at a typical US-based company.
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MTSI is a Great Place to Work for ParentsWith this text: Great Place To Work® has selected (MTSI) for the 2023 Best Workplaces for Parents™ List. This is MTSI’s 3rd time being named to this prestigious list, this year coming in at #24. Earning a spot means that MTSI is one of the best companies for parents to work for in the country.
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The Gazette: Best Workplaces 2023MTSI has won The Gazette – Best Places to Work Honorable Mention for the Colorado Springs office! This is the teams third year placing as honorable mention.
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Get to Know: Joseph GibsonMTSI has been an amazing landing spot following my active-duty career. Their priority of standing true to their Core Values and the embodiment of those values across the company make MTSI a great place to work.
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Get to Know: Arthur BuiWhen I was debating what company to go to, I thought to myself, “what I am looking for”? A few answers came to mind: Longevity, Culture, and Benefits. MTSI has a 92% retention rate over the last 30 years and that stems from an employee first mind set, maintaining a great culture, and great benefits.
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MTSI is the Best Place to Work in Dayton Again!MTSI is the Best Place to Work in Dayton! The Dayton Business Journal announced winners at an awards dinner last night. This is the 5th year in a row for MTSI in Dayton!
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Get to Know: Hector CervantesI fortunately worked with several people at MTSI on other projects for many years. Even though I was happy at my former employer, they knew that MTSI would be a great fit for me.
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Washington Business Journal Ranks MTSI #4 on Largest Cybersecurity Companies in Greater DCThe Washington Business Journal ranked MTSI #4 on its Largest Cybersecurity Companies in Greater DC list.
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MTSI Ranks on Fortune 100 Best Companies to Work For List for Third TimeGreat Place To Work® and Fortune magazine recognized Modern Technology Solutions, Inc. (MTSI) as one of the Fortune 100 Best Companies to Work For® in 2024.
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Get to Know MTSI Women Leader: Lisa KeyesGet to Know: Lisa Keyes What brought you to MTSI? I was fortunate to be offered a position at MTSI where I felt I could really make a difference.
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Get to Know MTSI Women Leader: Anna AvetisyanGet to Know: Anna Avetisyan What brought you to MTSI? There were several key factors that resonated deeply with my professional aspirations and personal values.
MTSI maintains an outstanding work environment that includes competitive compensation, outstanding benefits, the opportunity to be an employee-owner, and challenging work assignments with significant opportunities for advancement/career growth. To be considered for employment opportunities at MTSI, you must complete an online application.
EEO Statement: MTSI embraces nine core values including our first core value of Employees come first. Consistent with our Core Values, we are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military/veteran status, disability, or any other characteristics protected by law. MTSI is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with MTSI and need special assistance or accommodation to use our website or to apply for a position, please send an e-mail with your request to jobs@mtsi-va.com. Determination on requests for reasonable accommodation is made on a case-by-case basis.
MTSI posts all open positions of employment here on our official website Careers page. MTSI Recruiters will always make direct personal contact with candidates by either speaking directly via telephone call, face-to-face video conference, or in-person, and will never conduct interviews or extend offers of employment via text or using messaging applications. If you believe you may be the victim of employment fraud, we encourage you to contact the Federal Trade Commission (FTC) thru their website: reportfraud.ftc.gov.